63 Systems privacy notice
63 Systems takes the fair, lawful and secure processing of your personal data seriously.
In this privacy notice, you will learn the purposes and legal bases for which we collect your data, when/if we share your data with third parties, who to contact if you have a question or request about your data and more.
If you have any queries about how we process your personal data that we haven’t covered here, please email jeremy@63systems.com
In the context of this privacy notice, 63 Systems is your data controller. This means we are responsible for the security and legitimacy of the personal data we hold about you.
63 Systems is registered in England and Wales under company number 14409695 and you can find further details about the legal basis of the company on Companies House.
The Data Protection Bill sets out six legal bases for processing data. We have identified the appropriate one(s) for each time we collect, store and process your personal data, which you will find out more about below.
Typically, the only data that we will collect from you will be:
- Your name
- Your email address
- Your phone number (optional)
The only time we will ask for your information is so that we can contact you in return after you complete the contact form on our website. We will not send you any additional marketing or sales information.
Please note that the only personal data we are likely to request is your name, unless you choose to provide us with a personal email address. If you do choose to provide us with your personal email address, we will use it in the strictest of confidence in accordance with this privacy notice.
What is our legal basis for processing marketing/sales data from potential prospects?
We have identified ‘legitimate interests’ as the most appropriate legal basis for collecting, storing and processing your data from the contact form on 63systems.com.
This is because we need this data in order to respond to direct enquiries, as mentioned. Because ‘legitimate interests’ is an appropriate legal basis in this context, we will not ask for your consent to process and store your data in the first instance. Again, we will not send you any additional sales or marketing communications.
We will not share your data with any third parties.
How long will we store your data for?
We have identified an appropriate data retention period which balances the rights of you, the corporate subscriber, with 63 System’s business interests and any potential risks.
The outcome of this assessment is that we will retain your data for a maximum of 18 months from the point of your last engagement with 63 Systems (e.g. sending us an email or completing the contact form on our website), or for the duration of our working relationship should you employ our services. You can, of course, ask for your data to be removed at any time. If you have any questions about our approach to data retention, please contact jeremy@63systems.com.
Your business contact information will be stored in our Outlook email application. It will also be stored on the Hostinger website platform. Hostinger's data centres are in the US, The Netherlands, Singapore and Lithuania. You can find out more about Hostinger's approach to information security and data protection here.
Whilst 63 Systems does not currently - nor has any plans to - send marketing communications to corporate subscribers, if we do in the future then you would be free to opt-out of our communications at any time. This is in line with the PECR guidelines.
We have created 63systems.com using Hostinger website builder. Hostinger confirms that websites built using its editor do not use any cookies by default. Cookies arise from website integrations. Currently, 63systems.com is not using any integrated tools or platforms, therefore is not collecting any cookies when users visit the site. We do not, therefore, need to display a cookie banner, or present a cookie policy. Should this change in the future, we will update this privacy notice and publish a cookies policy as required.
Your data subject rights
You have data subject rights under the Data Protection Act:
The right to be informed
The right of access
The right to rectification
The right to erasure
The right to restrict processing
The right to data portability
The right to object
Rights in relation to automated decision making and profiling.
If you would like to learn more about your data subject rights, or to make a data subject request regarding your personal data, please email jeremy@63systems.com.
We do not share your personal data with any un-authorised or non-statutory third parties.
Throughout all our communications, we strive for transparency, accountability and fairness at 63 Systems, in line with the principles of the Data Protection Act.
Updated September 2023.
